Privacy Policy
StaffEase AI holds some of the most sensitive information a business has — who its people are and what they are paid. This policy explains, in plain terms and based on how the application is actually built, what it stores, how accounts are protected, and what happens when you use the AI assistant.
What the application stores
To run the service, StaffEase AI stores your account details (business name, email address and a protected form of your password), the logins you create for your team members, and the HR records you enter: employee profiles and salary structures, attendance, shifts and rosters, leave, overtime, loans, payroll runs and payslips, settlements, assets and the accounting entries the system posts from payroll. This data is stored in the application's database so the service can do its work.
How your account is protected
Passwords are never stored in readable form — the system keeps only a one-way cryptographic hash and checks your password against it when you sign in. Signing in issues a random access token; only a hash of that token is kept on the server, the token itself lives in your own browser, it expires after 30 days, and signing out revokes it. Team access is role-based — owner, HR manager, accountant and employee — and an employee login can see only that employee's own portal, never the wider business records.
Your data stays your business's
Every record in StaffEase AI belongs to exactly one business account, and the system verifies that ownership on every request — one business cannot read or change another business's employees, payroll or reports. StaffEase AI does not sell your data, and the application does not embed advertising trackers or third-party analytics in its pages. The application also provides a backup facility so you can keep a copy of your business's records.
The AI assistant
When a manager uses the AI assistant, the question and a summary of the business's HR data (such as headcount, attendance and payroll figures) are sent to Google's Gemini service, which composes the answer; the service key stays on our server and is never sent to your browser. The assistant is restricted to management roles — employee logins cannot use it. If the AI service is unavailable, a built-in local engine answers instead.
Questions about your data
StaffEase AI is operated by CodeHubb. If you have a question about your business's data — or need help with access to your account — contact CodeHubb through codehubb.com and we will help. See also our Terms of Use.