Terms of Use

These terms govern the use of StaffEase AI, the HR and payroll application operated by CodeHubb. By registering a business or signing in, you agree to them.

The service

StaffEase AI provides tools for employee records, attendance, shifts and rosters, leave, overtime, staff loans, payroll calculation and runs, settlements, asset tracking, reports and an AI assistant that answers questions about your HR data. The service is provided as it stands; features may be improved or adjusted over time, and availability is not guaranteed to be uninterrupted.

Accounts and your team

The person who registers a business is its owner and is responsible for the account, for the member logins created under it, and for keeping sign-in credentials safe. Provide accurate information when registering and when entering employee records. Roles exist to limit what each login can see and do — use them as intended, and deactivate logins promptly when a team member's access should end.

Payroll is calculated — and must be reviewed

StaffEase AI calculates salaries from the salary structures, attendance, leave, overtime, loan schedules and tax slabs that your business enters and configures. Those inputs are yours: the system applies them faithfully and flags it when, for example, no tax slabs have been configured, but it cannot know your agreements with your staff or the law that applies to you. Always review each payroll run before posting it, and verify amounts before paying. Responsibility for the correctness of payments, taxes and statutory obligations remains with the business.

The AI assistant

The assistant summarises and answers questions about your own HR data to help you work faster. Its answers are a working aid, not professional HR, legal or tax advice, and important decisions should be checked against the underlying records, which are always available in the application itself.

Your data

The records you enter remain your business's data. We process them only to operate the service, as described in the Privacy Policy. You are responsible for having the right to hold and process your employees' information, and you should use the in-app backup facility to keep your own copy of critical records.

Acceptable use

Use StaffEase AI only for your own business's legitimate HR work. Do not attempt to access another business's data, interfere with the service, or use the application for unlawful purposes. Accounts that misuse the service may be suspended.

Changes to these terms

These terms may be updated as the service develops; the current version will always be the one published on this page. Questions about the service or these terms can be sent to CodeHubb through codehubb.com.